Executive, Forward Plan - 11 December 2023 to 31 December 2024 Plan Document 11/12/2023

FUTURE DECISIONS

Likely Date of Decision

**Decision Taker

In Consultation with (Executive Member or Corporate Director)

Description of Matter – including if the report contains any exempt information and the reasons why

Key Decision

YES/NO

Decision Required

Consultees

(i.e. the principal groups to be consulted)

Consultation Process

(i.e. the means by which any such consultation is to be undertaken)

Contact details for making representations

(Tel: 0845 034 9494)

unless specified otherwise)

Relevant documents already submitted to Decision Taker

<PI1>

16 Nov 2023

Executive Member for Highways & Transportation

Corporate Director of Environment, Corporate Director of Resources

Department for Transport – Safer Roads Fund 3. Application and Acceptance of funding for Road Safety Improvements on A19, Selby

Yes

This is confidential decision as instructed by Department for Transport, pending government announcement

Executive Member for H

Not required. However, any schemes developed and delivered through the funding allocation will be subject to local member, stakeholder and public consultation.

David Kirkpatrick

david.kirkpatrick@northyorks.gov.uk

28-day Exempt Information Notice -DfT Safer Roads Fund 3 - Application and Acceptance of funding for Road Safety Improvements on A19

</PI1>

<PI2>

22 Nov 2023

Executive Member for Culture, Arts & Housing

Assistant Chief Executive - Legal and Democratic Services, Corporate Director of Community Development, Corporate Director of Resources

Grant Acceptance

Yes

Yvette Turnbull, Culture, Visitor and Creative Economy Project Manager

Yvette.turnbull@northyorks.gov.uk

Grant Acceptance

</PI2>

<PI3>

30 Nov 2023

Assistant Director - Technology

Schools Online Payments Framework

Yes

To seek approval from the assistant director of technology for the re-procurement of a online schools payments system framework.

Kate Chapman, Category Procurement Officer, Keren Wild, Service Manager, Schools ICT

01609 536042 / 01609 536186,

Schools Online Payments Framework
2023-10-31 NYC Report Schools Online Payment

</PI3>

<PI4>

5 Dec 2023

Corporate Director of Community Development

Biodiversity Net Gain (BNG) Monitoring and Reporting fees

Yes

1/ To set out a proposed charging schedule for monitoring of s106 agreements for Biodiversity Net Gain sites for all sites where such an obligation exists.
2/ To outline the legislative and policy background to monitoring of section 106 agreements
3/ To set out why a monitoring charge is considered necessary and what activities the proposed charge relates to.
5/ To present some examples of charging structures implemented by other local authorities
6/ To seek permission of the Corporate Director of Community Development, to authorise a charging structure for monitoring fees associated with off-site or on-site BNG.
7/ To note that according to government guidance the BNG monitoring fees may only reflect costs incurred and may not be used to generate revenue for other services outside BNG.

n/a

Tim Burkinshaw, Biodiversity Net Gain Officer

timothy.burkinshaw@northyorks.gov.uk

Biodiversity Net Gain (BNG) Monitoring and Reporting fees

</PI4>

<PI5>

8 Dec 2023

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Procurement of a new technology enabled care service

Yes

To seek agreement to procure a new technology enabled care service (previously assistive technology)

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk 01609 535347

Procurement of a new Assistive Technology service

</PI5>

<PI6>

12 Dec 2023

Executive

Levelling Up Fund – Catterick Garrison Town Centre Regeneration Project – Completion of Heads of Terms

Yes

•To allow completion of Heads of terms between NYC, DIO and MOD
•To finalise the governance around the collaborative working and Land Transfer of the LUF boundary to NYC control/ownership.
•Sign off and agreement by Executive member required to facilitate the completion of these documents.

NYC Legal, Finance, Climate and Equalities

Consultation will be via email

David Caulfield, AD Economic Development, Regeneration, Tourism & Skills

david.caulfield@northyorks.gov.uk

Levelling Up Fund – Catterick Garrison Town Centre Regeneration Project – Completion of Heads of Terms

</PI6>

<PI7>

12 Dec 2023

Executive

Acceptance of Grant Funding – Department for Education (DfE) Skills Bootcamps (Wave 5) 2024-25

Yes

To consider acceptance of grant funding from the Department for Education Skills Bootcamps for delivery of the Skills Boot (Wave 5) 2024-25 programme across York and North Yorkshire. The grant amount is due to be confirmed in November and is expected to be £2.6 million.

The programme will be delivered by York and North Yorkshire Local Enterprise Partnership, for whom North Yorkshire Council acts as Accountable Body, therefore NYC process will be followed.

Councillor D. Bastiman – Executive Member for Open to Business

Councillor A. Wilkinson - Executive Member for Education, Learning and Skills

Senior Officers of the Council as required by the Key Decision process (Finance, Legal and Service Dept.)

Senior Officers acting on behalf of the York and North Yorkshire Mayoral Combined Authority, to whom the contractual arrangements will be novated at the appropriate time.

Briefing will be offered to Executive Members

Report to be consulted with relevant Senior Officers of the Council Senior Officers acting on behalf of the York and North Yorkshire Mayoral Combined Authority.

Liz Philpot, Head of Delivery, LEP

liz.philpot@ynylep.com

Acceptance of Grant Funding – Department for Education (DfE) Skills Bootcamps (Wave 5) 2024-25

</PI7>

<PI8>

12 Dec 2023

Executive

Delivery of the New Settlement (Maltkiln) Development Plan Document

Yes

To provide an update on the New Settlement (Maltkiln) DPD following the withdrawal of land within the proposed boundary, and set out recommended next steps

Executive Member Open to Business
Management Board

Correspondence and meetings

Tracey Rathmell, Head of Delivery and Infrastructure

tracey.rathmell@northyorks.gov.uk

Delivery of the New Settlement (Maltkiln) Development Plan Document

</PI8>

<PI9>

12 Dec 2023

Executive

Devolution Deal Net Zero Fund: Acceptance of grant funding

Yes

The York and North Yorkshire Joint Devolution Committee approved a number of North Yorkshire Council bids to the Devolution Deal Net Zero Fund. The total bid amount is £2,586,026. Funding is still subject to Dept Levelling Up, Housing and Communities the programme-level business case and the Mayoral Combined Authority being established.

Executive is asked to accept the final funding agreement.

Services in receipt of recommended bids:
Highways & Transportation
Environmental Services & Climate Change
Harbours
Economic Development

A team has been established to ensure engagement.

Jos Holmes

jos.holmes@northyorks.gov.uk / 07929 848259

Devolution Deal Net Zero Fund: Acceptance of grant funding

</PI9>

<PI10>

13 Dec 2023

Leader

YPO Procurement Holdings Limited – Approval of 2024 Business Plan

Yes

To agree a resolution proposed by the directors of YPO Procurement Holding Limited, in which the Council is a shareholder, to approve the YPO Procurement Holding Limited 2024 Business Plan in accordance with the detail set out in information considered and the report presented to board of directors on 29th November 2023. The decision will be taken under the Leader's power in the Executive Members’ Delegation Scheme to determine any Executive matter which is of such urgency that it is not practicable to refer it to the Executive for determination, after consultation with the relevant Chief Officer.

Barry Khan, Assistant Chief Executive (Legal & Democratic Services)

barry.khan@northyorks.gov.uk

YPO Procurement Holdings Limited – Approval of 2024 Business Plan

</PI10>

<PI11>

13 Dec 2023

Assistant Director - Highways and Transportation, Parking Services, Parks & Grounds

Executive Member for Highways & Transportation

Options Appraisal for Highway Engineering Design and Consultancy (2020)

Yes

To identify how the provision of Highway Engineering Design and Consultancy services will be provided to North Yorkshire Council from 1 April 2024 as the current contract comes to an end on 31 March 2024.
The report was provided in two stages; Stage 1 detailed six potential options, and it was recommended that two options be considered further (options 2 and 3). Stage 2 reviewed these options in more detail and provided a final recommendation for the new arrangement for these services.
The decision required is approval for option 3, Align Property Partners to provide the core services from 1 April 2024, supporting the Council’s in-house design team, with specialist services provided through an existing external multi-supplier framework.

Tricia Richards

andrew.binner@nyhighways.co.uk

Options Appraisal for Highway Engineering Design and Consultancy (2020)

</PI11>

<PI12>

13 Dec 2023

Standards and Governance Committee

Decision on whether to proceed with a Community Governance Review of Dishforth Parish Council

To present draft Terms of Reference for a community governance review of Dishforth Parish Council and to make recommendation to Council on whether to proceed with a community governance review

Elizabeth Jackson

elizabeth.jackson@northyorks.gov.uk

Decision on whether to proceed with a Community Governance Review of Dishforth Parish Council

</PI12>

<PI13>

13 Dec 2023

Standards and Governance Committee

Approval of schedule of election fees for scheduled elections and by-elections in North Yorkshire

To approve a schedule of fees to be used for paying staff working at scheduled and unscheduled elections. To replace the interim schedule of fees approved in May 23.

N/A.

Kerry Russett, Head of Democratic Services and Corporate Modernisation

kerry.russett1@northyorks.gov.uk

Approval of schedule of election fees for scheduled elections and by-elections in North Yorkshire

</PI13>

<PI14>

13 Dec 2023

Standards and Governance Committee

Review of polling districts and polling places final proposals

To consider the final recommendations on the polling district and polling place review relating to the where people will vote at elections.

Parish councils
Elected members
MPs
General public, in particular groups with expertise in accessibility issues

A public consultation is underway until 13th November 2023

Kerry Russett, Head of Democratic Services and Corporate Modernisation

kerry.russett1@northyorks.gov.uk

Review of polling districts and polling places final proposals

</PI14>

<PI15>

13 Dec 2023

Executive Member for Culture, Arts & Housing

Library Management System procurement

Yes

The purpose of the report is to ask Executive Member to agree that we can move forward with the Outline Business Case and procurement of a new Library Management System.

We plan to engage with staff, volunteers and customers on their experience of chosen system and how it can best be used.

Workshops/Direct conversation

Hazel Smith, Interim Head of Service for Libraries

hazel.smith@northyorks.gov.uk or abigail.burns@northyorks.gov.uk

Library Management System procurement

</PI15>

<PI16>

15 Dec 2023

Assistant Director - Environmental Services & Climate Change

Executive Member for Managing our Environment

Interim Supply of Wheeled Bins

Yes

To seek approval for procurement for the interim supply of wheeled waste bins.

N/a

Tricia Richards

dave.clarke@northyorks.gov.uk

Interim Supply of Wheeled Bins

</PI16>

<PI17>

15 Dec 2023

Joint Devolution Committee

MCA Governance Arrangements

To provide the committee with an update summary on proposed governance arrangements for York and North Yorkshire Combined Authority, including arrangements for the integration of York and North Yorkshire LEP and the Office of the Police, Fire and Crime Commissioner.

Suzan Harrington, James Farrar, AD Economic Partnership Unit

suzan.harrington@northyorks.gov.uk,

MCA Governance Arrangements

</PI17>

<PI18>

15 Dec 2023

Joint Devolution Committee

MCA Economic Framework

Yes

To seek approval of a draft Strategic Economic Framework for York and North Yorkshire.

Local Authority Chief Executives

James Farrar, AD Economic Partnership Unit, Andrew Leeming, Head of Strategy, Economic Partnership Unit

james.farrar@northyorks.gov.uk,

MCA Economic Framework

</PI18>

<PI19>

15 Dec 2023

Joint Devolution Committee

MCA Local Assurance Framework

Yes

To seek approval of a draft York and North Yorkshire Combined Authority Local Assurance Framework, for submission to the Department for Levelling Up, Housing and Communities.

Paul Clark, James Farrar, AD Economic Partnership Unit

james.farrar@northyorks.gov.uk,

MCA Local Assurance Framework

</PI19>

<PI20>

15 Dec 2023

Joint Devolution Committee

Finance Update

To provide an update on the financial aspects of the Combined Authority

None.

Nick Edwards

nick.edwards@northyorks.gov.uk

Finance Update

</PI20>

<PI21>

15 Dec 2023

Joint Devolution Committee

Full Business Cases for Brownfield Housing funding programme

Yes

Further to Minute 16 (13 March 2023), to seek approval of the final business cases for Brownfield Housing Fund Programme.

A shortlist of projects was approved by the committee on 13 March 2023.

James Farrar, AD Economic Partnership Unit

james.farrar@nylep.com

Final Business Cases for Brownfield Housing funding programme

</PI21>

<PI22>

18 Dec 2023

Corporate Director of Environment

Executive Member for Highways & Transportation

Harrogate (South and West) 20mph Speed Limit Review

Yes

To present the outcome of the Harrogate (West) 20mph petition review and seek approval to recommended implementation.

Statutory consultation undertaken in line with Traffic Regulation Order process.
Statutory stakeholders and affected residents and businesses within the vicinity of the proposed schemes will be consulted before final implementation.

Street notices, website and letter drop.

Melisa Burnham

melisa.burnham@northyorks.gov.uk

Harrogate (West) 20mph Petition Review

</PI22>

<PI23>

18 Dec 2023

Corporate Director of Environment

Executive Member for Highways & Transportation

Otley Road Sustainable Transport Measures West of Harrogate

Yes

To seek approval to proceed with detailed design and delivery of a number of projects within the final package.

Statutory consultation will take place in line with the Traffic Regulation Order (TRO) process. Statutory stakeholders and affected residents and businesses within the vicinity of the proposed schemes will be consulted before final implementation.
Where projects do not require a TRO to process consultation with stakeholders and business/residents in the vicinity of the scheme will take place via a letter drop and and an opportunity to provide feedback.

Street notices, website and letter drop.

Melisa Burnham

melisa.burnham@northyorks.gov.uk

Otley Road Sustainable Transport Package

</PI23>

<PI24>

26 Jan 2024

Assistant Director - Property, Procurement & Commercial

Contract for Hard Facilities Management Fire Equipment: Inspection and Supply

Yes

To undertake a procurement exercise for Hard Facilities Management Fire Equipment: Inspection and Supply

Relevant officers - internal

Internal communication, discussions and meetings as required

Katherine Edge, Senior Property Officer

katherine.edge@northyorks.gov.uk

Contract for Hard Facilities Management Fire Equipment: Inspection and Supply

</PI24>

<PI25>

18 Dec 2023

Assistant Director - Finance (Resources incl. Pension Fund)

Deputy Leader & Executive Member for Finance & Resources, Executive Member for Highways & Transportation, Corporate Director of Environment

Bikeability Grant 2024-25

Yes

To recommend the Chief Financial Officer, in consultation with the Executive Member for Finance, Executive Member for Highways and Transportation and the Corporate Director of Environment authorises acceptance of grant funding of £256,100 and approve the recommended delivery model.

Meeting

Fiona Ancell

fiona.ancell@northyorks.gov.uk

Bikeability Grant 2024-25

</PI25>

<PI26>

18 Dec 2023

Assistant Director - Finance (Environment)

Corporate Director of Environment, Deputy Leader & Executive Member for Finance & Resources, Executive Member for Highways & Transportation

Traffic Signals Obsolescence Grant: Grant Application

To seek approval for making a grant application to the Department for Transport’s Traffic Signals Obsolescence Grant funding.

David Kirkpatrick

david.kirkpatrick@northyorks.gov.uk

Traffic Signals Obsolescence Grant: Grant Application

</PI26>

<PI27>

18 Dec 2023

Assistant Director - Environmental Services & Climate Change

Executive Member for Managing our Environment

Changes to services delivered by Yorwaste Ltd using the Teckal Procurement Exemption, for services within the Selby locality area.

Yes

To set out changes to the Teckal Services Contract to allow addition of services for the Selby locality area. Those services being:
- waste transfer station provision and bulking services for the Selby area
- the processing of dry mixed recycling from kerbside collections and the sale of material
The decision required is to approve proposals for the services to be delivered by Yorwaste Ltd.

N/a

Kerry Green, Contracts and Compliance Manager (Waste)

kerry.green@northyorks.gov.uk

Changes to services delivered by Yorwaste Ltd using the Teckal Procurement Exemption, for services within the Selby locality area.

</PI27>

<PI28>

19 Dec 2023

Executive Member for Culture, Arts & Housing

Executive Member for Managing our Environment

Request to bid for Social Housing Decarbonisation Grant (wave 2.2)

Yes

NYC is preparing a bid for Social Housing Decarbonisation Fund. This provides financial support of up to 50% for housing retrofit measures to Council owned stock. The Council is able to bid for Wave 2.2 of this fund with an anticipated bidding date of 10th January 2024.
The bid value is anticipated to be up to £3million, with a total project cost of up to £6million. This would support housing retrofit of approximately 150 dwellings.

Consultation with Housing Services, Climate Change and central services including Finance, Legal Services, Procurement, Public Health and Transformation.

A Task and Finish group has been established to ensure services are engaged

Jos Holmes

jos.holmes@northorks.gov.uk

Request to bid for Social Housing Decarbonisation Grant (wave 2.2)

</PI28>

<PI29>

19 Dec 2023

Executive Member for Children & Families

Corporate Director Children and Young People's Services

Personalised Learning College (PLC)

Yes

The Adult Learning and Skills Service receives a separate funding grant to deliver High Needs Study Programmes (HNSP) to young people (16 to 25) who have an Education, Health and Care Plan (EHCP) to support the local offer.
As providers of education and training for learners with High Needs (SEND) the HNSP is individual to the young person and as such, there may be a number of bespoke requests. This would make it unrealistic for the Service to offer all the provision in-house. It is likely to be cost ineffective in terms of the cost of acquiring all the necessary equipment and facilities to meet the needs of the individuals.
The Approved Provider List (APL) relates to the more specific specialist aspects of the High Needs Delivery (HND) which ALSS cannot meet internally. For example, provision of equine management or farming skills, plumbing, building maintenance, etc.
We are seeking approval to go out to tender to procure for preferred and approved providers to deliver on behalf of PLC as the existing procurement that has been in place since 1st August 2019 will end on the 31st July 2024.

Karen Adamson, Rationalisation Manager, Property Services, Paul Cliff, Shared Head of Adult Learning and Skills

paul.cliff@northyorks.gov.uk,

Personalised Learning College (PLC)

</PI29>

<PI30>

19 Dec 2023

Corporate Director Children and Young People's Services

Executive Member for Children & Families

Supported Internship (SI) Approved Provider List (Deliver commencing 1st August 2024)

Yes

The proposed Supported Internship programmes would create opportunities for young people with an EHCP to gain valuable employment experience across a 12-month period to enable them to gain meaningful employment.
We are seeking approval to go out to tender to procure for preferred and approved providers to deliver supported internships as the existing procurement that has been in place since 1st August 2019 will end on the 31st July 2024.

Chris Reynolds, Head of SEND Strategic Planning and Resources

wendy.butterfield@northyorks.gov.uk

Supported Internship (SI) Approved Provider List (Deliver commencing 1st August 2024)

</PI30>

<PI31>

20 Dec 2023

Executive Member for Health & Adult Services

National Institute for Health and Care Research (NIHR) for a Health Determinants Research Collaboration (HDRC)

To request approval from the Executive Member, Health and Adult Services to accept grant funding of five million, fifty thousand, four hundred, eighty-two pounds and 11 pence (£5,050,482.11) to support the establishment and delivery of a NIHR Health Determinants Research Collaboration North Yorkshire for 5-years (January 2024- December 2028)

The decision is being taken by the Executive Member, Health and Adult Services under their power in the Executive Members’ Delegation Scheme, after consultation with the relevant Chief Officer to determine any Executive matter which is of such urgency that it is not practicable to refer it to the Executive for determination

Katie Needham, Public Health Consultant, Health and Adult Services

katie.needham@northyorks.gov.uk 01609 797063

HDRC Report
Appendix A - Equality Impact Assessment
Appendix B - Climate Change Impact Assessment

</PI31>

<PI32>

9 Jan 2024

Executive

Shaping the future of Leisure Services in North Yorkshire: Outcomes of the Strategic Leisure Review

Yes

To consider and agree the outcomes and recommendations from the Strategic Leisure Review.

There is a Members Working Group already established.

LGR Transition O&S committee meeting on the 4th December. Please can you confirm that we are on the forward plan for this meeting and any deadlines for papers etc

Internal engagement (not formal consultation)
• within the service
• affected services e.g. public health, HAS, CYPS
• Leisure operators
External
• Stakeholders and partners (e.g. Sport England, National Governing Bodies, health organisations, local sports groups)
• Key focus groups for impacted community groups e.g Older people, Children and Young persons

Engagement and consultation taking place with stakeholders to inform the findings and recommendations of the review.
This includes individual discussions, focus groups, webinars, webpage, workshops and a survey

Jo Ireland, AD Culture, Arts & Leisure

jo.ireland@northyorks.gov.uk

Shaping the future of Leisure Services in North Yorkshire: Outcomes of the Strategic Leisure Review

</PI32>

<PI33>

9 Jan 2024

Executive

2024/25 Mainstream School and Special School Budgets

Yes

To approve final details of the Schools Block/DSG budgets for 2024/25 for submission to the Department for Education including Minimum Funding Guarantee (MFG) and, if applicable, a 0.5% funding transfer from the 2024/25 Schools Block DSG to the 2024/25 High Needs budget

To approve final details of the Special Schools Budgets 2024-25 including:
• The level at which the minimum funding guarantee (MFG) protection is set for special schools.
• Banded values for Element 3 top up funding

All mainstream school and academy leadership and Governing Bodies / Trust Boards
All special school and academy leadership and Governing Bodies / Trust Boards
North Yorkshire Schools Forum, North Yorkshire special schools

Consultation with all mainstream schools and mainstream academies,
Consultation and discussion with special schools and special academies
Discussion at North Yorkshire Schools Forum

Howard Emmett

howard.emmett@northyorks.gov.uk

2024/25 Mainstream School and Special School Budgets

</PI33>

<PI34>

6 Feb 2024

Executive

Housing Assistance and Disabled Adaptations Policy

Yes

Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.

Health

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Assistance and Disabled Adaptations Policy

</PI34>

<PI35>

9 Jan 2024

Executive

Provision of Internal Audit, Counter Fraud and Related Governance Services

Yes

To approve a new long term service agreement (10 years with 5 year extension) for internal audit and related services

Audit Committee

A report is scheduled for presentation to Audit Committee on 10 December 2023

Karen Iveson, AD Finance incl. Pension Fund

karen.iveson@northyorks.gov.uk

Provision of Internal Audit, Counter Fraud and Related Governance Services

</PI35>

<PI36>

9 Jan 2024

Executive

Review of Car Park Tariff 2024

Yes

To consider the outcome of a review of existing parking tariffs across the county.

N/a

Steve Brown, Head of Parking Services

steve.brown1@northyorks.gov.uk

Review of Car Park Tariff 2024

</PI36>

<PI37>

9 Jan 2024

Executive

Acquisition of Property to Meet Identified Need

Yes

To work with Children and Young Peoples Services to provide accommodation to meet an identified need for temporary/move on accommodation.

To agree a capital budget and delegated authority in order to acquire property to meet this need.

Community Development: Housing, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial
Children and Young Peoples Service: Children and Families

Email and briefing

Hannah Heinemann, Head of Housing Delivery and Partnerships

hannah.heinemann@northyorks.gov.uk

Acquisition of Property to Meet Identified Need

</PI37>

<PI38>

9 Jan 2024

Executive Member for Education, Learning & Skills

Corporate Director Children and Young People's Services

Boroughbridge High School, Boroughbridge – Proposal to cease Sixth Form Provision

Yes

To seek approval to undertake consultation on a proposal to change the age range at Boroughbridge High School, effective from 31 August 2024, by ceasing the Sixth Form Provision

Parents, Staff, Governors, Primary ‘Feeder’ Schools, Local Secondary Schools, Local Elected Members, Town Council, MP and other local stakeholders.

Andrew Dixon, Strategic Planning Manager, Education & Skills

andrew.dixon@northyorks.gov.uk

Boroughbridge High School, Boroughbridge – Proposal to cease Sixth Form Provision

</PI38>

<PI39>

9 Jan 2024

Executive Member for Children & Families

Sector Led Improvement Partner Programme (SLIP) Grant Funding

Yes

To seek a decision for approval to accept of an offer of grant funding (for up to £325,000) from the Department for Education (DfE) under their newly announced Sector Led Improvement Partner (SLIP) Programme for 2024/2025.
Decision required to confirm if NYC can accept this grant funding, under the Council’s Grant Funding Application Process.

</PI39>

<PI40>

9 Jan 2024

Corporate Director Children and Young People's Services

Executive Member for Children & Families

Contract for the Provision of Intercounty Adoption Support Services

Yes

To seek approval for the procurement of a new contract for Intercounty Adoption Support Services

No formal consultation will be undertaken, but an engagement process will be carried out.

n engagement process and meetings with interested parties

Mel Hutchinson, AD Children & Families

mel.hutchinson@northyorks.gov.uk

Contract for the Provision of Intercountry Adoption Support Services

</PI40>

<PI41>

9 Jan 2024

Corporate Director Children and Young People's Services

Executive Member for Children & Families

Contract for the Provision of a Disabled Children’s Approved Providers List

Yes

To seek approval for the procurement of a new contract for the provision of a Children’s Approved Providers List .

No formal consultation will be undertaken, but an engagement process will be carried out.

An engagement process and meetings with interested parties

Gemma Sheader

gemma.sheader@northyorks.gov.uk

Contract for the Provision of a Disabled Children’s Approved Providers List

</PI41>

<PI42>

12 Jan 2024

Assistant Director - Finance (HAS)

Executive Member for Health & Adult Services

Accelerating Reform Fund for Adult Social Care

Yes

To agree to submit an Expression of Interest (Grant Application) for the Accelerating Reform Fund

Integrated Care Board
Relevant care provider market

We do not intend to formally consult however engagement will take place with providers and the Integrated Care Board.

Abigail Barron, AD Prevention & Service Development

abigail.barron@northyorks.gov.uk 01609 535371

Accelerating Reform Fund for Adult Social Care

</PI42>

<PI43>

12 Jan 2024

Executive Member for Health & Adult Services

Corporate Director of Health and Adult Services, Director of Public Health

Substance Use Strategy Consultation

Yes

The report will outline for endorsement the draft partnership strategy for Substance Use in North Yorkshire, along with proposals and plans for a public consultation on the draft strategy to take place end November 2023 to the end March 2024

People with lived / living experience of substance use and their families
Public/communities
Schools
Employers
Partners, providers of service and their staff
Community voluntary sector / charities

Series of events and online survey

Angela Hall, Health Improvement Manager, Naomi Smith, Programme Manager, Strategic Resources

angela.hall@northyorks.gov.uk 01609 533552,

Substance Use Strategy Consultation

</PI43>

<PI44>

12 Jan 2024

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Information and Advice Services - extension of contracts

Yes

To seek approval for the extension of the Welfare Benefits Unit contract and the Citizens Advice North Yorkshire contract for 12 months

Providers of existing services.

Correspondence and meetings

Anton Hodge, AD Finance (HAS), Linda Porritt, Head of Financial Assessment and Benefits, Resources Unit

linda.porritt@northyorks.gov.uk and anton.hodge@northyorks.gov.uk,

Information and Advice Services - extension of contracts

</PI44>

<PI45>

16 Jan 2024

Assistant Director - Property, Procurement & Commercial

Contract for gas supply from the 1st April 2025

Yes

New Framework for gas supply (for corporate properties, schools and District Councils as part of LGR)

Relevant Officers - internal

Internal communication, discussions and meetings a required

Katherine Edge, Senior Property Officer

01609 532118 or Howard.Emmett@northyorks.gov.uk

</PI45>

<PI46>

19 Jan 2024

Assistant Director - Property, Procurement & Commercial

Key Decision in relation to the Office Furniture contract

Yes

A Key Decision is required in relation to the Office Furniture contract in order to utilise the available contract extension from 1 April 2024 – 31 March 2025.

Approval for the extension has been granted through the Gateway process, and while spend under the contract isn’t expected to breach the £500,000 expenditure threshold to trigger a Key Decision, the addition of spend for all legacy authorities following LGR has increased the anticipated whole life cost.

A Key Decision is being taken as the anticipated whole life cost falls close to the threshold and with spend against this contract being variable, there is a risk the threshold may be exceeded.

None.

N/A.

Andrew McLay, Workplace Manager, Asset and Workplace

andrew.mclay@northyorks.gov.uk

Key Decision in relation to the Office Furniture contract

</PI46>

<PI47>

23 Jan 2024

Executive

Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council

Yes

To consider and recommend to Council the Revenue Budget for 2024/25 and the
Medium Term Financial Strategy (MTFS)
including the:
• Revenue Plan
• Capital Plan
• Treasury Management
• Prudential Indicators

Management Board

Budget consultation process

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council

</PI47>

<PI48>

23 Jan 2024

Executive

Council Plan 2024- 2028

Yes

To consider and recommend to council the Council Plan for 2024-2028

Corporate and Partnerships Overview and Scrutiny Committee
Management Board

Meetings

Simon Moss, Strategy & Performance Team Leader

simon.moss@northyorks.gov.uk

Council Plan 2024- 2028

</PI48>

<PI49>

23 Jan 2024

Executive

Proposed Selective Licensing scheme in Scarborough

Yes

To report on the findings of the consultation on the proposed Selective Licensing scheme for private rented properties in parts of Scarborough and subject to these findings, recommend the designation of a Selective Licensing scheme within parts of the Castle, Northstead and Falsgrave and Stepney divisions within Scarborough.

The consultation on the proposal to introduce a Selective Licensing scheme was with residents within the proposed area, private landlords and agents with properties in the proposed area and all relevant stakeholders

By means of both a paper and on-line survey to residents and landlords.
Community-in drop sessions for residents and landlords
Stakeholder meeting and meetings with individual stakeholders

John Burroughs, Housing Strategy and Development Officer

john.burroughs@northyorks.gov.uk

Proposed Selective Licensing scheme in Scarborough

</PI49>

<PI50>

23 Jan 2024

Executive

Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation

Yes

To seek approval to adopt the revised Housing allocations policy for social housing.

•All tenants of North Yorkshire Council
•All applicants of the Harrogate locality housing register and who are not already tenants of North Yorkshire Council
•All applicants of the North Yorkshire Home Choice allocation scheme (the draft allocation policy will serve as both the policy for North Yorkshire Council and the North Yorkshire Home Choice partnership)
•Relevant Executive Member, officers and stakeholders

•Primarily through an online survey with the option of a paper version for those who require this
•A more detailed programme of events will be carried out in the Harrogate locality in recognition of the fact the new council proposes to adopt the system of choice-based lettings for the allocation of social housing
•Meeting of the Executive 23 January 2024c

Carl Doolan, Housing Services Manager

carl.doolan@northyorks.gov.uk

Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation

</PI50>

<PI51>

23 Jan 2024

Executive

Admission Arrangements 2025/2026

Yes

To report on the consultation response to the proposed admission arrangements for Community and Voluntary Controlled schools for the school year 2025/2026, and to seek Executive approval to recommend the proposed arrangements to the Council for determination.

Statutory consultation – public and schools

Posted on Council website and emailed to primary and secondary schools and other stakeholders including diocesan directors for education and neighbouring authorities. Dates of consultation 27th October 2023 to 15th December 2023.

Lisa Herdman, Lead for Admissions, Education and Skills

lisa.herdman@northyorks.gov.uk

Admission Arrsngements 2025/2026

</PI51>

<PI52>

23 Jan 2024

Executive

Director of Public Health Annual Report

Under the National Health Service Act 2006, Directors of Public Health ‘must prepare an annual report on the health of the people in the area of the local authority’. Executive are being asked to consider and note the report.

A review of relevant engagement already completed was undertaken and new engagement carried out to inform the report. Key groups engaged with included children, young adults, families and professionals working with children and families.

Growing up in North Yorkshire survey 2022 - analysis
Qualitative engagement with individuals and small groups

Shanna Carrell, Equalities Manager

shanna.carrell@northyorks.gov.uk 01609532992

Director of Public Health Annual Report

</PI52>

<PI53>

23 Jan 2024

Executive

Approval of criteria and fee for entry on to the Self-build and Custom Housebuilding register

Yes

The purpose of the report is to consider responses to the consultation on the proposed criteria and fee for entry onto the Self-build and Custom Housebuilding register and adopt the measures set out in the report.

The report also seeks delegated authority to the Executive Member for Open for Business to consider and approve any future amendments to the current restrictions and/or fees.

Consultation has already taken place on the proposed restrictions to limit access to the register for self-build to residents or those with a connection to North Yorkshire and the proposed fee.

All existing persons or groups on the former district’s registers were consulted as were all town and parish councils across North Yorkshire.

As above. Consultation has already taken place prior to this report being brought before Executive.

Steve Wilson, Planning Policy and Conservation Manager

steve.wilson1@northyorks.gov.uk

Approval of criteria and fee for entry on to the Self-build and Custom Housebuilding register

</PI53>

<PI54>

23 Jan 2024

Executive

Fountains Earth, Lofthouse, Church of England Endowed VC Primary School – School Closure Proposal

Yes

Decision whether or not to publish statutory proposals and notices for the closure of Fountains Earth, Lofthouse CE Endowed Primary School with effect from 31 March 2024.

Parents, Staff, Governors, Local Elected Members, Parish Council, Diocese Board, MP and other local stakeholders.

Consultation ran from 17 November 2023 to 22 December 2023. Consultation document issued to consultees and available on NYC website.

If approved statutory proposals would be published on NYC website, in a local newspaper and placed on the school gate. Statutory proposals representation period would be from 1 February to 29 February 2024.

How representations may be made: In writing to the Corporate Director- Children and Young People’s Service, County Hall, Northallerton, DL7 8AE, or by email to schoolorganisation@northyorks.gov.uk by 29 February 2024

Andrew Dixon, Strategic Planning Manager, Education & Skills

Andrew.Dixon@northyorks.gov.uk

Fountains Earth, Lofthouse, Church of England Endowed VC Primary School – School Closure Proposal

</PI54>

<PI55>

23 Jan 2024

Executive

Development of temporary accommodation and housing options for the homeless

Yes

To inform Members of the current situation regarding the need for temporary accommodation and the housing options for the homeless in North Yorkshire.
To agree a capital budget and delegated authority in order to provide additional accommodation across the County to meet this need.

Community Development: Housing, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial

Email and briefing

Hannah Heinemann, Head of Housing Delivery and Partnerships

hannah.heinemann@northyorks.gov.uk

Development of temporary accommodation and housing options for the homeless

</PI55>

<PI56>

23 Jan 2024

Executive

Provision of accommodation for Unaccompanied Asylum Seeking Children & move on accommodation for looked after children

Yes

To work with Children and Young Peoples Services to provide accommodation to meet the needs of Unaccompanied Asylum Seeking Children and move on accommodation for existing placements.
To agree a capital budget and delegated authority in order to provide additional accommodation across the County to meet this need.

Community Development: Housing, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial
Children and Young Peoples Service: Children and Families

Email and briefing

Hannah Heinemann, Head of Housing Delivery and Partnerships

hannah.heinemann@northyorks.gov.uk

Provision of accommodation for Unaccompanied Asylum Seeking Children & move on accommodation for looked after children

</PI56>

<PI57>

23 Jan 2024

Executive Member for Education, Learning & Skills

Proposal to consult on changes to the Council’s Home to School Transport Policy

Yes

To seek approval to begin a consultation on proposed changes to the Council’s Home to School Transport Policy following new Department for Education statutory guidance dated June 2023

Schools, Parents, Academy Trusts, NYC Elected Members, Parish Councils, Diocesan Boards, MPs and other stakeholders.

A notification of the consultation will be sent to consultees, and documentation will be available on the NYC website. Any further public engagement will be referenced in the report for the meeting on 23 January.

Andrew Dixon, Strategic Planning Manager, Education & Skills

Andrew.dixon@northyorks.gov.uk

Proposal to consult on changes to the Council’s Home to School Transport Policy

</PI57>

<PI58>

23 Jan 2024

Assistant Chief Executive - HR & Business Support

Deputy Leader & Executive Member for Finance & Resources

Procurement of Multi Function Devices (MFD’s)

Yes

To propose that the Executive Member and Officer agree that the Council initiates the Tender Process to procure Multi-Function Printing Devices, Print Room Hardware, and a suitable print management system for North Yorkshire Council.

This procurement will unify the MFD fleet under one supplier and print management system. The exercise will seek a solution which offers a simplified and consistent user experience across the county.

Cost savings will be derived from MFD rationalisation and a single support and maintenance contract in place across the authority.

N/A

John Metcalfe, Business Support Manager - DMC, Business Support Services

john.metcalfe@northyorks.gov.uk

</PI58>

<PI59>

25 Jan 2024

Assistant Director - Property, Procurement & Commercial

Contracted Supply of Marinated Chicken and accompanying products

Yes

To consider a contact award for the supply of Marinated Chicken products and accompanying products. Through a procurement exercise. The decision is required as our current supplier is not in a contract and due to the increase in popularity our annual spend now needs a contract in place. The procurement will provide consistency and continuity within our units and prevent service disruption.

Facilities Management - Senior Managers

Published for 28 days

Joanne Simpson, Quality Systems Manager

joanne.simpson@northyorks.gov.uk

Contracted Supply of Marinated Chicken and accompanying products

</PI59>

<PI60>

26 Jan 2024

Corporate Director of Environment

Executive Member for Highways & Transportation

Highway Development Service - Design and Construction Project - Selby SEN School Access Works

Yes

To seek agreement for the procurement of S278 works on behalf of the Council's Children and Young People's Service through the council's arm length contractor North Yorkshire Highways (NYH) via a direct award.

Allan McVeigh, Head of Network Strategy, Highways and Transportation

allan.mcveigh@northyorks.gov.uk

Highway Development Service - Design and Construction Project - Selby SEN School Access Works

</PI60>

<PI61>

26 Jan 2024

Corporate Director of Environment

Executive Member for Managing our Environment

Registrar, Coroner and Bereavement Services Fees and Charges 2024/2025 and 2025/2026

Yes

To inform of the current service fees and charges structure and obtain approval for fees and charges for the Bereavement Service for the financial year 2024-25 and
to enable the Council to inform Funeral Directors of changes to fees as required by the Competition and Markets Authority; and
to seek approval for fees and charges for the Registration Service for the financial year 2025-26 to allow ceremony bookings to be made.

Internal

N/a

Adrian Clarke

adrian.clarke@northyorks.gov.uk

Registrar, Coroner and Bereavement Services Fees and Charges 2024/2025 and 2025/2026

</PI61>

<PI62>

26 Jan 2024

Corporate Director of Environment

Executive Member for Managing our Environment

Environmental Services Charges for 2024-25

Yes

To seek approval to the proposals for charges for commercial waste at the Household Waste Recycling Centres (HWRCs) and bulky waste collection charges for residents for 2024-25.

Joanne Kearney, Waste Contracts Manager

joanne.kearney@northyorks.gov.uk

Environmental Services Charges for 2024-25

</PI62>

<PI63>

26 Jan 2024

Corporate Director of Environment

Executive Member for Managing our Environment

Procurement of Suppliers for the Acceptance and Processing of Garden Waste

Yes

To seek approval for procurement to be undertaken to establish new contracts from 1 March 2024 for green waste processing points for the Craven, Ryedale, Scarborough and Selby localities

Peter Jeffreys, Head of Service - Waste

peter.jeffreys@northyorks.gov.uk

Procurement of Suppliers for the Acceptance and Processing of Garden Waste

</PI63>

<PI64>

26 Jan 2024

Assistant Director - Environmental Services & Climate Change

Executive Member for Managing our Environment

Changes to Services to be delivered by Yorwaste Ltd using the ‘Teckal’ Procurement Exemption

Yes

To award additional services to Yorwaste Ltd in accordance with Regulation 12 of the Public Contract Regulations 2015. The inclusion of the processing of green waste for Ryedale, Scarborough and Selby localities and the provision of waste transfer stations within Scarborough locality for the acceptance of dry mixed recyclables and the bulking up and haulage of the recyclables to a material recycling facility for processing.

Internal Legal/Finance

Meetings/email

Peter Jeffreys, Head of Service - Waste

peter.jeffreys@northyorks.gov.uk

Changes to Services to be delivered by Yorwaste Ltd using the ‘Teckal’ Procurement Exemption

</PI64>

<PI65>

6 Feb 2024

Executive

Managing Adult Social Care Pressures

Yes

To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022

Richard Webb, Corporate Director of Health and Adult Services

richard.webb@northyorks.gov.uk

</PI65>

<PI66>

6 Feb 2024

Executive

Proposed extra care housing scheme

Yes

To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.

Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services

michael.rudd@northyorks.gov.uk

</PI66>

<PI67>

6 Feb 2024

Executive

North Yorkshire Council Local Development Scheme 2024

Yes

To seek approval to bring into effect the North Yorkshire Council Local Development Scheme 2024 as required by Section 15 of the Town and Country Planning (Local Planning) (England) Regulations 2012 as amended. The LDS sets out the key milestones for preparing development plan document.

Executive Member Open to Business
Development Plans Committee
Executive

Correspondence and meetings

Linda Marfitt, Acting Head of Place-shaping and Economic Growth

linda.martfitt@northyorks.gov.uk

North Yorkshire Council Local Development Scheme 2024

</PI67>

<PI68>

6 Feb 2024

Executive

Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation

Yes

To seek approval to consult on a revised Publication Local Plan for the former Selby district area to fulfil the requirements of Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).

Executive Member Open to Business
Management Board
Selby and Ainsty Area Committee
Development Plans Committee
Executive
Full Council

Correspondence and meetings

Caroline Skelly, Planning Policy Manager

caroline.skelly@northyorks.gov.uk

Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation

</PI68>

<PI69>

6 Feb 2024

Executive

Scarborough Harbour West Pier

Yes

The report will seek approval:
1. Confirm the allocation From the Scarborough Local Investment Fund
2. To set the budget for the Works for the redevelopment of Scarborough Harbour West Pier
3. Approves entry into contract for selected developer the Scarborough Harbour West Pier

Community Development: Economic Development, Regeneration, Tourism and Skills, Resources
Environment: Harbours, Resources
Legal and Democratic Services: Legal
Resources: Property, Procurement and Commercial

Email and briefing

Helen Jackson, Regeneration Projects Manager

helen.jackson1@northyorks.gov.uk

Scarborough Harbour West Pier

</PI69>

<PI70>

9 Feb 2024

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Fees for inhouse community care services 2024/25

Yes

To approve the proposed changes in fees and charges for inhouse community care services, plus meals, transport and laundry services for 2024/25

Abigail Barron, AD Prevention & Service Development, Anton Hodge, AD Finance (HAS)

anton.hodge@northyorks.gov.uk. Abigail.barron@northyorks.gov.uk 01609 532141 & 01609 535371,

Fees for inhouse community care services 2024/25

</PI70>

<PI71>

9 Feb 2024

Corporate Director of Health and Adult Services

Executive Member for Health & Adult Services

Fees payable for external providers of social care provision

Yes

To approve fees and annual uplift level for 2024/2025

Independent Care Group

Direct negotiations via meetings and correspondence

Abigail Barron, AD Prevention & Service Development, Anton Hodge, AD Finance (HAS)

anton.hodge@northyorks.gov.uk and Abigail.barron@northyorks.gov.uk 01609 532141 & 01609 535371,

Fees payable for external providers of social care provision

</PI71>

<PI72>

14 Feb 2024

Executive Member for Open to Business

Adoption of the Statement of Community Involvement

Yes

Following public consultation, the Statement of Community Involvement (as amended) is brought back for consideration of any issues raised. The purpose is to adopt the Statement of Community Involvement and use it to ensure engagement of communities and other interested parties in the preparation of the local plan and other policy documents, consideration of planning applications, enforcement and other areas of planning.

The draft Statement of Community Involvement is subject to consultation with the community and other interested organisations, developers and businesses in accordance with the Town and Planning Regulations and legislation.

The Planning Service uses its consultee database that holds the details of persons and organisations who have expressed an interest in being involved in the local plan and other planning policy matters. Consultation takes place with all these entrants by means of the online local plan portal or their other preferred means of contact.

Steve Wilson, Planning Policy and Conservation Manager

steve.wilson1@northyorks.gov.uk

Adoption of the Statement of Community Involvement

</PI72>

<PI73>

20 Feb 2024

Executive

Q3 Performance Monitoring and Budget Report

Yes

Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q3 Performance Monitoring and Budget Report

</PI73>

<PI74>

21 Feb 2024

Full Council

To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS)

Yes

To consider and recommend to Council
the Revenue Budget for 2023/24 and the
Medium Term Financial Strategy (MTFS)
including the:
• Capital Plan
• Treasury Management
• Prudential Indicators

Management Board
Executive

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS)

</PI74>

<PI75>

21 Feb 2024

Full Council

Review of Outside Bodies

Yes

Following the amalgamation of the District and Borough Councils all Outside Bodies now fall under the remit of North Yorkshire Council. It was agreed at Council AGM in May 2023 to complete a review of Outside Bodies within 12 months in order to review and reduce the numbers to a more manageable amount. This will be completed against an agreed criteria and scored accordingly.

N/A.

Christine Phillipson, Democratic Services & Scrutiny Officer

christine.phillipson@northyorks.gov.uk

Review of Outside Bodies

</PI75>

<PI76>

21 Feb 2024

Full Council

Local Transport Plan Approval

Yes

To recommend the draft Local Transport Plan for approval before being passed to he Mayoral Combined Authority for recommendation and approval

Executive, Transport, Economy, Environment and Enterprise Overview & Scrutiny Committee and all Area Constituency Committees

Various committees, informal member working groups, public consultation and public and stakeholder engagement.

Louise Neale

louiseanne.neale@northyorks.gov.uk

Local Transport Plan Approval

</PI76>

<PI77>

21 Feb 2024

Full Council

Council Plan 2024- 2028

Yes

To approve the Council Plan for 2024- 2028

Corporate and Partnerships Overview and Scrutiny Committee
Management Board
Executive

Meetings

Simon Moss, Strategy & Performance Team Leader

simon.moss@northyorks.gov.uk

Council Plan 2024- 2028

</PI77>

<PI78>

21 Feb 2024

Full Council

A review of the number of Outside Bodies North Yorkshire Council now has responsibility to appoint to following the amalgamation of the seven legacy District and Borough Council’s, with a view to reducing the number

Seek approval on the reports recommendations to reduce the number of outside bodies appointed to in line with the Council’s strategic and operational priorities.

Cabinet/Executive Member/Chair/Vice Chair/CWG/ Executive.

Reports to Cabinet/Executive Member/Chair/Vice Chair/Constitution Working Group and Executive.

Daniel Harry, Democratic Services and Scrutiny Manager, Christine Phillipson, Democratic Services & Scrutiny Officer

daniel.harry@northyorks.gov.uk; christine.phillipson@northyorks.gov.uk,

</PI78>

<PI79>

21 Feb 2024

Full Council

Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation

Yes

To seek approval to adopt the revised Housing allocations policy for social housing.

• All tenants of North Yorkshire Council
• All applicants of the Harrogate locality housing register and who are not already tenants of North Yorkshire Council
• All applicants of the North Yorkshire Home Choice allocation scheme (the draft allocation policy will serve as both the policy for North Yorkshire Council and the North Yorkshire Home Choice partnership)
• Relevant Executive Member, officers and stakeholders

• Primarily through an online survey with the option of a paper version for those who require this
• A more detailed programme of events will be carried out in the Harrogate locality in recognition of the fact the new council proposes to adopt the system of choice-based lettings for the allocation of social housing
• Meeting of the Executive 23 January 2024
• Meeting of Full Council 14 February 2024

Carl Doolan, Housing Services Manager

carl.doolan@northyorks.gov.uk

Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation

</PI79>

<PI80>

21 Feb 2024

Full Council

Proposed Selective Licensing scheme in Scarborough

Yes

By means of both a paper and on-line survey to residents and landlords.
Community-in drop sessions for residents and landlords
Stakeholder meeting and meetings with individual stakeholders
decision of the Executive and Full Council

John Burroughs, Housing Strategy and Development Officer

John.Burroughs@northyorks.gov.uk

Proposed Selective Licensing scheme in Scarborough

</PI80>

<PI81>

21 Feb 2024

Full Council

Admission Arrangements 2025/26

Yes

To report on the consultation response to the proposed admission arrangements for Community and Voluntary Controlled schools for the school year 2025/2026, and to seek Council determination.

Statutory consultation – public and schools

Lisa Herdman, Lead for Admissions, Education and Skills

lisa.herdman@northyorks.gov.uk

Admission Arrangements 2025/26

</PI81>

<PI82>

21 Feb 2024

Full Council

Housing Assistance and Disabled Adaptations Policy

Yes

Health

A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task

Lynn Williams, Head of Housing Renewal

lynn.williams@northyorks.gov.uk

Housing Assistance and Disabled Adaptations Policy

</PI82>

<PI83>

21 Feb 2024

Full Council

Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation

Yes

Executive Member Open to Business
Management Board
Selby and Ainsty Area Committee
Development Plans Committee
Executive
Full Council

Correspondence and meetings

Caroline Skelly, Planning Policy Manager

caroline.skelly@northyorks.gov.uk

Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation

</PI83>

<PI84>

5 Mar 2024

Corporate Director Children and Young People's Services

Executive Member for Education, Learning & Skills

Music Service fees

Yes

To agree the new fees for the Music Service 2024/25 and to agree actions in order to make savings required of the service

Not applicable

Ian Bangay, Head of Instrumental Music Service

Ian.bangay@northyorks.gov.uk

Music Service fees

</PI84>

<PI85>

15 Mar 2024

Director of Public Health

Corporate Director of Health and Adult Services, Executive Member for Health & Adult Services

Future provision of the North Yorkshire Weight Management Service

Yes

Approval is sought for the provision of an all-age North Yorkshire Adult Weight Management Service, post 2024.

Consultations are taking place with key stakeholders and community groups.

Workshops, community engagement surveys, interviews and focus groups. Formal consultation via a survey on the North Yorkshire Council website.

Angela Crossland, Head of Service, Ruth Everson, Health Improvement Manager

01609 797207,

Future provision of the North Yorkshire Weight Management Service

</PI85>

<PI86>

15 Mar 2024

Director of Public Health

Corporate Director of Health and Adult Services, Executive Member for Health & Adult Services

Contract for the provision of Warm and Well Winter Health Co-ordination

Yes

To seek approval for the procurement of a new contract for Warm and Well Winter Health Co-ordination

An engagement process will be carried out.

An engagement process and meetings with interested parties

Angela Crossland, Head of Service

angela.crossland@northyorks.gov.uk

Contract for the provision of Warm and Well Winter Health Co-ordination

</PI86>

<PI87>

19 Mar 2024

Executive

Future arrangements for the Harrogate and Rural Alliance

Yes

To seek approval for the continuation of the Harrogate and Rural Alliance. To approve the updated operating model. To agree the proposed legal agreement (S113) and the updated partnership agreement.

NHS Commissioners and Providers

Correspondence, meetings and Council website

Chris Watson

chris.watson@northyorks.gov.uk

</PI87>

<PI88>

19 Mar 2024

Executive

Housing Strategy 2024 to 2029

Yes

To seek approval from the Executive to adopt the Housing Strategy 2024 to 2029.

The Housing Strategy has been subject to a broad consultation from 2 October to 11 December 2023. A programme of consultation has been undertaken with key partners and stakeholders, Registered Providers, Government agencies (such as Homes England) the Council’s tenants and residents, and other key Council services so that the Strategy can be honed to ensure that it is relevant, ambitious and deliverable.

Has been completed in line with above.

Hannah Heinemann, Head of Housing Delivery and Partnerships

hannah.heinemann@northyorks.gov.uk

Housing Strategy 2024 to 2029

</PI88>

<PI89>

19 Mar 2024

Executive

Redeployment of land to the north and south of Crosshills Lane, Selby

Yes

To approve the proposed redeployment of the property

Executive members and Management Board at the informal Executive meeting held on 8 June 2021

Philip Cowan, Non-Operational Property Manager, NYCC Property Services

Philip.Cowan@northyorks.gov.uk

</PI89>

<PI90>

12 Apr 2024

Director of Public Health

Corporate Director of Health and Adult Services, Executive Member for Health & Adult Services

Contract for the Provision of Primary Care Services

Yes

To seek approval for the procurement of a new contact for the provision of Primary Care Services.

No formal consultation, but an engagement process will be carried out

An engagement process and meetings with interested parties

Naomi Smith, Programme Manager, Strategic Resources

naomi.smith@northyorks.gov.uk

Contract for the Provision of Primary Care Services

</PI90>

<PI91>

16 Apr 2024

Executive

Annual Review of Member Champions

Leader

Emails

Daniel Harry, Democratic Services and Scrutiny Manager

daniel.harry@northyorks.gov.uk

Annual Review of Member Champions

</PI91>

<PI92>

15 May 2024

Full Council

Housing Strategy 2024 to 2029

Yes

To seek approval from Full Council to adopt the Housing Strategy 2024 to 2029.

Has been completed in line with above.

Hannah Heinemann, Head of Housing Delivery and Partnerships

hannah.heinemann@northyorks.gov.uk

Housing Strategy 2024 to 2029

</PI92>

<PI93>

28 May 2024

Executive

Q4 Performance Monitoring and Budget Report

Yes

Q4 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan/ Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q4 Performance Monitoring and Budget Report

</PI93>

<PI94>

18 Jun 2024

Executive

North Yorkshire Joint Health and Wellbeing Strategy

Yes

To consider the proposed North Yorkshire Joint Health and Wellbeing Strategy and recommend it for adoption to the Council.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

•The public and partners
•North Yorkshire Health and Wellbeing Board (finalised draft) in May 2024
•Executive on 18 June 2024
•Council on 24 July 2024
NOTE: There is on-going liaison with the North Yorkshire Health and Wellbeing Board, who will be asked to approve a draft Strategy to be consulted on, at its meeting on 29 November 2023.

In terms of the public and partners, a period of public consultation is planned for autumn/winter 2023.
In terms of the formal meetings referred to above, the process will be via presentation and discussion of the proposed Strategy at the relevant Committee meetings.

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

North Yorkshire Joint Health and Wellbeing Strategy

</PI94>

<PI95>

17 Jul 2024

Full Council

Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25

Approve the annual report of the Council’s six thematic overview and scrutiny committees

Scrutiny Board

Email distribution of the final draft of the report to the Chairs of the Council’s six thematic overview and scrutiny committees

Daniel Harry, Democratic Services and Scrutiny Manager, Christine Phillipson, Democratic Services & Scrutiny Officer

daniel.harry@northyorks.gov.uk; christine.phillipson@northyorks.gov.uk,

Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25

</PI95>

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24 Jul 2024

Full Council

North Yorkshire Joint Health and Wellbeing Strategy

To adopt the North Yorkshire Joint Health and Wellbeing Strategy.
NOTE: The North Yorkshire Health and Wellbeing Board’s Terms of Reference state that “The Joint Health and Wellbeing Strategy will be referred to the Council for approval as part of the Council’s Policy Framework.”

•The public and partners
•North Yorkshire Health and Wellbeing Board (finalised draft) on May 2024
•Executive on June 2024
•Council on 24 July 2024
NOTE: There is on-going liaison with the North Yorkshire Health and Wellbeing Board, who will be asked to approve a draft Strategy to be consulted on, at its meeting on 29 November 2023.

Louise Wallace, AD Health and Integration

louise.wallace@northyorks.gov.uk

North Yorkshire Joint Health and Wellbeing Strategy

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20 Aug 2024

Executive

Q1 Performance Monitoring and Budget Report

Yes

Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q1 Performance Monitoring and Budget Report

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19 Nov 2024

Executive

Q2 Performance Monitoring and Budget Report

Yes

Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators

Management Board

Meetings

Gary Fielding, Corporate Director of Resources

gary.fielding@northyorks.gov.uk

Q2 Performance Monitoring and Budget Report

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Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry

Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.

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